一位历史学家认为具有档案功能的文件管理的目的在于;整理并减少收藏文件的数量,以实现最大限度地满足研究者的利用需要这样一个中心任务。他将其更确切地定义为: “……将产生于现代文明国家的庞大的文件减少到易于管理的数量的方法是:只永久保存那些具有未来文化价值的文件,同时又不损害那些用于研究目的的文件群的真正完整。” 对这个问题持相反观点的人们认为:对文件实施科学管理,仅仅是出于行政和经济的目的,至于那些有利于未来的研究者的文件仅仅是一些幸运的副产品。 美国国家档案与文件局所赞同的观点大约介于二者之间,并且可以在目前尚未被国会通过的立法中找到其定义。根据这种观点,文件管理包括从文件产生到最后销毁,或为永久保存而移交到档案馆的整个生命周期。它包括保证文件的有效利用,防止文件工作中产生和使用一些不重要的,简单的形式,改善文件的整理和收集方式,在文件中心为文件提供专门的管理和廉价的存贮,确保从事日常工作时毋须再对文件进行专门处理。这些即是这篇报告所要论述的思想。 A historian believes that the purpose of document management with archival functions is to organize and reduce the number of collections in order to achieve such a central task of maximizing the needs of researchers. He defined it more precisely as: “... the method of reducing the large files produced in modern civilized nations to manageable quantities is to preserve only those documents of a future cultural value, permanently, without prejudice to those used for The document base for research purposes is truly complete. ”People who hold the opposite view on this issue think that the scientific management of documents is for administrative and economic purposes only, and the documents of those who are good for the future are just some lucky By-product. The views shared by the U.S. Archives and Documents Board are somewhere in between and can be found in the legislation that has not yet been adopted by Congress. From this point of view, document management covers the entire life-cycle of the archives, from the time the document is created until it is finally destroyed, or for permanent preservation. It includes ensuring the efficient use of documents, preventing the generation and use of unimportant and simple forms of documentation, improving the way in which documents are organized and collected, providing specialized management and cheap storage of documents at the document center, and ensuring the daily routine Work no longer have to deal with the file. These are the ideas to be discussed in this report.