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传统的档案工作是以纸质文件材料为工作对象,而随着电子计算机的应用和现代通信技术相结合的信息产业的迅猛发展,电子文件取代了以往的文字材料。电子文件是通过计算机系统存取并可以在通信网络上传输的,是由拟稿者直接写在磁盘上并可在磁盘上进行修改,一经形成后,马上存储到办公信息数据中,由档案人员、技术人员所共享,这就使得文件与档案之间不再有明显的界限。电子文件在数字设备及环境中随时产生,随时更改,以数码形式记录于磁带、磁盘、光盘等数字信息载体,对电子计算机的依赖性很强。
The traditional archival work is based on paper documents and materials. With the rapid development of the information industry combining the application of electronic computers and modern communication technologies, electronic documents replace the traditional writing materials. Electronic files are accessed through the computer system and can be transmitted over the communication network. The electronic files are written directly on the disk by the draftsman and can be modified on the disk. Once formed, the electronic files are immediately stored in the office information data, and the file staff, Technical staff share, which makes the file and file no clear boundaries between. Electronic documents in digital equipment and the environment at any time, at any time change to digital form recorded in tapes, disks, CDs and other digital information carrier, a strong dependence on the computer.